1. Start with a range that serves identifiable work
Group customer demand by handling, compact transport, loading, compaction or small-batch mixing tasks. Choose initial configurations around the work your sales and service teams understand. Keep optional equipment visible and distinguish trial orders from planned stock. More catalogue choices do not automatically create a more saleable range or a manageable parts inventory.
2. Identify the seller, manufacturer and assembly responsibilities
Request the legal identity of the contracting business and clarify which entity manufactures, assembles and exports the proposed models. Discuss an appropriate production review and model-specific evidence. General workshop images do not establish factory ownership or prove that every product comes from the same facility. Record who supplies the machine and who accepts contractual responsibilities.
3. Convert quality expectations into an inspection scope
Agree the model specification, component list, serial identification and pre-shipment checks. Define which documents, photographs or test records will be provided and how discrepancies will be resolved. Review destination documentation for the precise configuration and issuing entity. A broad certificate image or an attractive product rendering does not replace evidence for the order being considered.
4. Prepare parts and service information with the first order
Ask how parts are identified by model and serial number. Review manuals, wear items, an initial spares proposal and the process for technical enquiries. Clarify local diagnosis, labour and warranty responsibilities in writing. Do not assume that similar-looking components are interchangeable across models or later batches; ask how changes are recorded and communicated.
5. Plan packing and mixed orders together
Request packed dimensions, gross weights and a proposed loading plan for the selected machines, attachments and parts. Identify dismantled components, labelling and work needed after arrival. Check destination unloading and local transport before finalising the order mix. The loading proposal should protect equipment and allow correct receiving and preparation, rather than merely maximise the number of items shipped.
6. Make repeat orders traceable
Retain an approved configuration record for each model, including power source, attachments, branding and supplied documentation. Agree the procedure for substitutions and future changes before repeat production. Record quotation validity and order milestones without assuming a fixed delivery time. Use receiving inspection and parts experience to improve the next order. Discuss a defined initial range with IDASION before expanding the programme.
Evidence to review before a dealer order
| Area | Useful evidence | Decision it supports |
|---|---|---|
| Supply identity | Seller details and manufacturing/assembly responsibilities | Who is responsible for the supplied equipment |
| Configuration | Model sheet, components and approved options | What customers will actually receive |
| Inspection | Agreed checks and order-specific records | How conformity with the order is assessed |
| Support | Parts identification, manuals and written responsibilities | What the dealer must prepare locally |
| Shipment | Packing list and loading proposal | How machines and parts arrive and are received |
Request evidence appropriate to the actual equipment and destination. This checklist does not establish that any supplier has already met it.
Related buying resources
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- Compact Equipment Import Cost: Compare the Delivered Purchase Scope
- Global Distributors
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