1. Fix the machine and attachment list first
Record quantities and the supplied configuration for every item. A forklift offer may differ in mast, attachment or battery package; a compact loader offer may differ in bucket or hydraulic provision. A dumper, roller or mini mixer also needs a model-specific scope. Separate requested options, initial parts and exclusions before comparing equipment prices.
2. State the shipment basis and named place
Ask for the agreed trade term, its version and the precise named place or port in the quotation. Clarify responsibility for each transport stage, insurance and customs formalities. Payment, warranty, inspection and support conditions also need agreement. A brief statement that shipping is included cannot describe the whole transaction or establish which destination expenses remain for the buyer.
3. Use the final packing data for freight planning
Request package count, packed dimensions and gross weight for the exact order. Identify attachments or components shipped separately, battery arrangements where relevant, and any required handling information. Ask the transport provider to assess the proposed cargo and route. Include inland delivery, unloading access and receiving equipment rather than estimating freight from an unpacked catalogue dimension.
4. Obtain destination estimates separately
List destination handling, clearance, duties or taxes where applicable, inland movement and unloading. Obtain current figures from the appropriate local providers for the actual country and machine. Classification and documentation should be checked by the relevant advisers. Do not treat a generic online percentage, a regional average or a competitor quote as a reliable import budget.
5. Include preparation and the first operating period
Allow for agreed assembly or preparation, fluids or charging provision, inspection, manuals and initial consumables. Dealers should also budget receiving checks, sales preparation and locally agreed support. Project businesses should include operator familiarisation and maintenance resources. Confirm which items are supplied and which are local responsibilities; the exact preparation varies by equipment and delivered condition.
6. Compare offers with one commercial worksheet
Use separate lines for equipment, options, packing, transport, destination costs and preparation. Record currency, validity, payment milestones, warranty scope and unresolved items. For a mixed order, retain model-level details as well as the shipment total. Discuss the configuration and destination with IDASION to define a purchase scope before using a machine-only price as the budget.
A complete import budget has several owners
| Budget area | What to clarify | Evidence |
|---|---|---|
| Equipment and options | Exactly what is supplied for each model | Written quotation and configuration list |
| Shipment | Cargo data, route and agreed responsibilities | Packing proposal and current freight quotation |
| Destination | Clearance, charges, unloading and local delivery | Current destination-provider estimates |
| Preparation | Assembly, charging, inspection and first-use needs | Agreed preparation and support scope |
No tariff, freight rate, lead time or landed price is implied. Obtain current estimates for the actual order and destination.
Related buying resources
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- Machinery Sourcing for Dealers: Verify the Supply Behind the Price
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